Skip to content

The Best Restaurant Accounting Software

restaurant bookkeeping

Join over 1 million businesses scanning & organizing receipts, creating expense reports, and more—with Shoeboxed. Turn your receipts into data and deductibles how to do bookkeeping for a restaurant with our expense reports, including IRS-accepted receipt images. You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US).

Best for Paying Sales Tax

It’s important that you keep track of every menu item that you sell, regardless of how insignificant you might think it is. There is a common mistake that eager restaurant entrepreneurs often make. And that is branching out on their own without sufficient accounting education. But without the necessary accounting knowledge, your experience will only take you so far. By tracking each of these key financial numbers, you can paint a clear picture of how your venue is performing and understand which areas of your business are working well and which may need improvement. As with anything in your business, it’s crucial to set measurable and achievable goals to keep on track and continuously improve to attain sustainable growth.

restaurant bookkeeping

What is the difference between bookkeeping and accounting?

QuickBooks is the gold standard for small business accounting software, and it’s also a perfect fit for restaurants. Its mileage tracking, bill management, sales tax, inventory management and reporting tools give your restaurant everything it needs to make smart financial decisions. We like that QuickBooks covers your ingredients, your payments and your menu across all these features — it’s a full-service restaurant accounting platform.

  • Multiple wages and staff positions are the norms in the restaurant industry, and the ability to accommodate different rates is vital.
  • Each of these buckets is further categorized into smaller ones, such as meat costs, alcohol costs, staff wages, marketing, utilities, laundry, etc.
  • Additionally, they allow you to approve invoices that you want to be paid.
  • This method is commonly used by small businesses, including restaurants, as it is relatively simple and easy to implement.

FreshBooks Accounting Software Testimonial Videos

These employees’ paychecks will likely vary, depending on the number of hours worked. They’re also usually entitled to tips, which fluctuate depending on the employee. You can now customize your FreshBooks experience with a range of business-friendly apps. Take control of your business accounting with the help of these integrations.

restaurant bookkeeping

Tracking overtime pay and compensating at the right rate is a requirement under the FLSA. Once the foundation of your payroll has been set, software can take over the ongoing management by automating payroll calculations, filing and remitting taxes, and ensuring accuracy and compliance. Employee handbooks should include information about payroll schedules, overtime policies, tip reporting, and any other relevant processes for tracking time worked and wages earned.

Download our tax savings guide for small businesses today!

With these restaurant accounting tips, you can begin to organize your accounting records and have a better understanding of your financial picture. In the end, organization and accuracy are the keys to effective restaurant bookkeeping. When it comes to restaurant accounting, the chart of accounts categorizes the money you spend and receive. The chart of accounts records high-level transactions like revenue, expenses, assets, liabilities, cost of goods sold, and equity. Each of these buckets is further categorized into smaller ones, such as meat costs, alcohol costs, staff wages, marketing, utilities, laundry, etc.

Because if everything’s working together, you’re not only going to save time and effort, you’re also going to be able to reliably track and reconcile finances and working hours across all platforms. Restaurant payroll refers to the tasks and processes involved with paying restaurant employees. This includes tracking hours worked, calculating wages and tip payouts, distributing paycheck, withholding and filing taxes, and keeping accurate records. That’s why our accounting software for restaurants now includes double-entry accounting – an industry standard feature that ensures that no transactions are measured twice. This makes for highly accurate data that you can trust to tell you exactly where your business it at.

restaurant bookkeeping